eProcurement for Mid‑Market and Government

Replace manual purchasing, disconnected approvals, and scattered supplier processes with one configurable eProcurement platform. ePS helps growing organizations and government agencies control spend, enforce purchasing rules, enable suppliers of every size, and connect procurement with the financial and EDI systems they already use.

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Contractor-hosted commercial service. No custom application for your agency to build, host, or maintain.

Guided buying for every employee
Mandatory-source compliance controls
Supplier enablement built in
ANSI X12 EDI connectivity

Your procurement process should not slow down your business.

Mid-market organizations reach a point where purchasing gets hard to manage. Employees buy outside approved channels, approvals happen over email, supplier information is inconsistent, and finance can’t see committed spend.

Uncontrolled Purchasing

Employees buy from inconsistent sources, making it harder to enforce preferred suppliers, pricing, policies, and budgets.

Manual Approval Workflows

Email-based approvals create delays, incomplete documentation, and inconsistent purchasing controls.

Disconnected Supplier Processes

Catalogs, product data, POs, order status, and invoices live in separate systems, or nowhere central at all.

Limited Spend Visibility

Leaders can’t easily see what has been requested, approved, ordered, or committed before invoices arrive.

ePS connects purchasing workflows, supplier catalogs, approvals, and spend reporting in one platform—helping your growing organization enforce purchasing policies, maintain clear audit trails, and see committed spend before invoices arrive.

One connected procurement experience

Bring purchasing, suppliers, and spend under control.

ePS gives mid-market organizations the tools to build a disciplined purchasing process without forcing them into an oversized enterprise suite. Configure the workflows, catalogs, permissions, and supplier connections that fit your organization today, then scale as needs evolve.

One platform from request to reconciliation

Guided Buying and Requisitions

Give employees a simple way to request approved products and services, directed toward preferred suppliers and contracts.

Configurable Approvals

Route requests by dollar threshold, department, facility, region, budget object code, restricted-item status, supplier, or other customer-defined rules.

Supplier Enablement

Connect suppliers through hosted and Punchout catalogs, electronic POs, acknowledgements, ship notices and invoices.

Catalog Management

Present approved products and contract pricing with version control, substitution rules, and compliance attributes on every item.

Purchase Order Automation

Create and transmit POs electronically, reducing manual work and improving order accuracy.

Invoice and ERP Integration

Support ANSI X12 810 or cXML invoicing and connect procurement activity with your ERP, accounting, or government financial/EDI gateway.

Spend Visibility and Reporting

See purchasing activity, supplier spend, approval status, and commitments before they become costly surprises.

A practical path to controlled procurement

How ePS turns fragmented purchasing into a controlled workflow

  1. 1

    Employees find what they need

    A guided buying experience directs users to approved suppliers, catalogs, and channels.

  2. 2

    Requests follow the right path

    Requisitions route automatically to the right manager, budget owner, or procurement team.

  3. 3

    ePS creates and sends POs

    Approved requests become purchase orders sent electronically to suppliers.

  4. 4

    Suppliers fulfill and invoice

    Suppliers receive orders, send updates where supported, and invoice electronically.

  5. 5

    Finance gains control

    A clear record of requests, approvals, orders, supplier activity, and commitments.

The result: less manual effort, better policy compliance, improved supplier coordination, and more reliable spend visibility.
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Enterprise-grade capability. A mid-market approach.

ePS helps organizations modernize procurement without the cost, complexity, and disruption that come with large enterprise procurement platforms.

  • Start with the capabilities that matter most, then expand
  • Configured around how your organization already buys
  • Supplier connectivity is part of the platform, not an add-on
You don’t have to choose between unmanaged purchasing and an overbuilt enterprise suite. ePS is the practical path to procurement control.
Flexible by Design
Configure workflows, roles, purchasing rules, catalogs, and supplier connections around the way you operate.
Built for Supplier Connectivity
Supports the digital buying and selling processes that connect you with suppliers, not just internal requisitioning.
Integration-Ready
Connect with ERP, accounting, eCommerce, and buyer procurement platforms to cut rekeying.
Phased Implementation
Launch what matters first, then expand as your organization and supplier network grow.
A Practical Partner
A team that knows B2B and B2G procurement, supplier enablement, and catalog commerce.

eProcurement for government

A contractor-hosted ordering portal, governed by the agency.

Federal agencies, state and local governments, and institutions need more than a shopping cart. ePS delivers a commercial, contractor-hosted service that embeds mandatory sourcing rules into every order, connects suppliers of every size, and produces the audit-ready data government buying requires. Nothing custom for the agency to develop, host, or maintain.

Federal & Agency Procurement Compliance

The agency sets the rules; ePS enforces them. Approved items and suppliers, restricted categories, substitution controls, and price/version controls are applied in the ordering workflow, without the platform changing policy, eligibility, item status, or pricing.
Sourcing Programs and Requirements include:AbilityOneTAA / BAASection 889EPA CPGUSDA BioPreferredSupplier Designations include: SDVOSB VOSB

Item-Level Compliance Attributes

Every catalog line can display and validate the data auditors ask for, so non-compliant items are blocked before they are ordered.
Item Data includes:Country of originBOC / object codeMfr part #Unit of measureUEI / CAGEContract / source ID

Role-Based Approvals and Budget Control

Role-based access for requisitioners, ordering officers, approvers, and administrators. Route orders by facility, region or network, object code, dollar threshold, restricted-item status, or supplier, with alerts when budgets are exceeded.
Workflow controls include:Configurable workflowsBudget thresholdsEscalation alerts

Supplier Network and Socioeconomic Enablement

Onboard agency-identified or approved suppliers, including SDVOSB, VOSB, small business, and AbilityOne sources. Suppliers without native EDI can connect through cXML, API, PunchOut, hosted catalog, flat file, or a supplier portal. Supplier training, performance monitoring, and KPI tracking.
Supplier Certifications include:SDVOSBVOSBSmall businessAbilityOne

Level III Reporting and Audit History

Enterprise, region, facility, user, supplier, item, and object-code reporting with Level III line-item detail. Socioeconomic status is captured with each order and retained with the historical transaction. Maintain line-item traceability from catalog to order fulfillment, reconciliation, audit ready reporting.
Reporting Capabilities include:Level III dataSpend by statusCSV / machine-readable

Transparent Fees and Access to Agency Data

Portal, service, and EDI fees are reported separately from product spend, with clear identification of who pays each fee—buyer or supplier—and whether it is embedded in product pricing or assessed per transaction. AD A BREAK HERE The agency receives catalog, order, invoice, return, credit, and help-desk data throughout service delivery and at transition-out, in the formats and on the schedule established in the agreement.
Fees & Data Access include:Fee transparencyData portabilityTransition-out ready

ePS exchanges standardized transactions with a government-designated financial/EDI gateway and multiple suppliers at the same time, and normalizes non-EDI supplier data into standard agency-facing EDI.

ANSI X12 EDI, end to end: 850Purchase order 855PO acknowledgment 856Advance ship notice 810Invoice 997Functional acknowledgment

How the model works

Suppliers remain the seller of record. ePS runs the platform and the network.

ePS can support an integrated-prime model in which participating suppliers remain sellers of record, fulfill orders, invoice the agency, and receive payment directly, while ePS manages the platform, supplier network, routing, EDI/transaction support, reporting, and program coordination.

Supports coordinated fulfillment to agency-approved delivery points across CONUS and, where supported by participating suppliers and program requirements. (Alaska, Hawaii, Puerto Rico, U.S. territories, and rural/remote locations).

The Agency

  • Sets catalog, sourcing, and approval policy
  • Approves suppliers and items
  • Places and approves orders through authorized users
  • Pays suppliers directly

ePS

  • Hosts and operates the ordering portal
  • Routes orders and manages EDI/transaction support
  • Onboards and coordinates the supplier network
  • Manages exceptions, reporting, and help desk
  • Tracks order-to-invoice price traceability

Participating Suppliers

  • Receive and acknowledge purchase orders
  • Fulfill orders to approved delivery locations and provide proof of delivery
  • Submit invoices to the agency and reconcile
  • Process returns, issue credits, and correct invoices as needed

Designed to support production readiness within 120 days*

Step 1ConfigureRoles, approval chains, budgets, and catalog rules
Step 2Onboard suppliersCatalog loading, validation, and connectivity
Step 3Test EDIInterface testing with the financial/EDI gateway
Step 4UAT and trainingUser acceptance testing; ordering officer and approver training
Step 5Go liveStructured cutover with no gap in supply, plus help-desk support
*Production readiness within 120 days is subject to timely customer-provided information, system access, testing support, and required decisions

Built for organizations ready to mature their procurement

A fit for growing businesses, multi-location organizations, and government agencies.

Whether you’re formalizing purchasing for the first time or replacing fragmented tools, ePS sets a scalable procurement foundation.

Growing Mid-Market Businesses

Replace informal purchasing with approvals, preferred suppliers, catalog control, and visibility into spend before invoices arrive.

Multi-Location Organizations

Create a consistent purchasing experience across offices, facilities, departments, and branches while keeping appropriate local controls.

Federal, State, and Local Government

Embed mandatory-source rules, TAA/BAA status, socioeconomic preferences, budget controls, and audit-ready records into every order across facilities nationwide.

Work with the systems and suppliers that already matter to you.

ePS moves purchasing data between your buying process, suppliers, catalogs, financial systems, and eCommerce environments, cutting duplicate entry and keeping operations consistent.

ERP and Accounting

Connect PO, invoice, and financial information with your back-office systems.

Catalogs and PunchOut

Give users access to approved supplier content, negotiated products, and contract pricing.

Buyer Procurement Networks

Exchange catalog, order, acknowledgement, and invoice data between buyers and suppliers.

eCommerce B2B & B2G

Extend catalog and ordering experiences to your B2B and B2G customers where it fits.

Examples of platforms and systems ePS can support or integrate with, based on project requirements.

Ready to modernize procurement?

Get control of purchasing without enterprise-level complexity.

Talk with an ePS representative about your purchasing process, supplier requirements, integration needs, and the fastest path to a controlled procurement environment.

  • A 30-minute working session, not a canned pitch
  • A look at guided buying, approvals, and supplier catalogs
  • A phased rollout outline sized to your organization
  • Government teams: a walkthrough of compliance controls and a 120-day implementation plan

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